California Lawyers Association
Virtual Presenter Checklist
- Make sure you are seated comfortably
- Have water or tea close by to drink at any time.
- Ensure that the Zoom Application is downloaded to your desktop. Also, check to ensure that you are running the latest version of Zoom
- If possible, use a wired internet connection. If that’s not possible, ensure that you’re close enough to your WiFi router to ensure a solid connection.
- Avoid using a Virtual Machine, VPN, or Remote Desktop
- Reboot your computer a few hours before the webinar to avoid any automated updates that could launch during the virtual event
- Close all other applications on your computer that you won’t need for the virtual event.
- If you’re using a mouse, make sure the batteries are fresh (or it’s freshly charged).
- Have a hard copy print-out of your slides as a backup.
- Close the door to your office (or whatever room you are presenting from).
- Mute your microphone when you’re not speaking.
- Make sure this microphone is turned on and that any other microphones are off or muted.
- Check that your voice is being broadcast. (Headsets are recommended).
- Close any windows that might cause outside noises to be broadcast.
- Mute your cell phone so you aren’t interrupted during the program.
For tips on how to look good on video, check out this video: https://www.youtube.com/watch?v=Txvcz0bUG5Q, or review the steps below:
- Check that your webcam is on.
- Check that the lighting is good and is in front of you.
- Try to position your webcam so that it is at your eye-level rather than above or below.
- Position yourself close enough to the webcam so that your face is centered and the top of your head and your shoulders are visible.
- We recommend not having a distracting Zoom background. If not using a Zoom background, make sure your environment is tidy.
- If presenting from home, ask others in the house not to engage in bandwidth intensive tasks (e.g. uploading/downloading large files)
Troubleshooting Live Events
- If you encounter internet issues during your presentation, following these steps:
- If possible, move closer to your WiFi router
- Turn off video
- If all else fails, call into the webinar and present via phone audio