California Lawyers Association

Virtual Presenter Checklist

Getting Started

  • Make sure you are seated comfortably
  • Have water or tea close by to drink at any time.

Computer

  • Ensure that the Zoom Application is downloaded to your desktop. Also, check to ensure that you are running the latest version of Zoom
  • If possible, use a wired internet connection. If that’s not possible, ensure that you’re close enough to your WiFi router to ensure a solid connection. 
  • Avoid using a Virtual Machine, VPN, or Remote Desktop  
  • Reboot your computer a few hours before the webinar to avoid any automated updates that could launch during the virtual event
  • Close all other applications on your computer that you won’t need for the virtual event.
  • If you’re using a mouse, make sure the batteries are fresh (or it’s freshly charged).
  • Have a hard copy print-out of your slides as a backup.

Sound

  • Close the door to your office (or whatever room you are presenting from).
  • Mute your microphone when you’re not speaking.
  • Make sure this microphone is turned on and that any other microphones are off or muted.
  • Check that your voice is being broadcast. (Headsets are recommended).
  • Close any windows that might cause outside noises to be broadcast.
  • Mute your cell phone so you aren’t interrupted during the program.

Video

For tips on how to look good on video, check out this video: https://www.youtube.com/watch?v=Txvcz0bUG5Q, or review the steps below:

  • Check that your webcam is on.
  • Check that the lighting is good and is in front of you.
  • Try to position your webcam so that it is at your eye-level rather than above or below.
  • Position yourself close enough to the webcam so that your face is centered and the top of your head and your shoulders are visible.
  • We recommend not having a distracting Zoom background. If not using a Zoom background, make sure your environment is tidy.
  • If presenting from home, ask others in the house not to engage in bandwidth intensive tasks (e.g. uploading/downloading large files)

Troubleshooting Live Events

  • If you encounter internet issues during your presentation, following these steps:
    • If possible, move closer to your WiFi router
    • Turn off video
    • If all else fails, call into the webinar and present via phone audio

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