Sacramento, CA

Meeting and Events Manager

Job Title: Meeting and Events Manager
Classification: Exempt, Full-time
Reports to: Associate Executive Director

Summary:

The Meeting and Events Manager (MEM) is responsible for planning and organizing education programs, meetings and special events for the California Lawyers Association (CLA). The MEM coordinates all logistics and accommodations including but not limited to site selection, contract negotiation, food and beverage, transportation, and audio-visual equipment. The MEM assists with the development of educational programs, promotion development, facility planning and logistics, meeting registration and operation of the CLA Annual Meeting, CLA Solo Summit, multi-day Section and CLA educational meetings, and other events as assigned. The MEM will be responsible for overseeing the hotel site selection and contract negotiation process for all CLA meetings and events in conjunction with the chosen vendor. This position requires up to 25% travel.

Duties and Responsibilities:

  • Works with volunteer leaders to coordinate virtual, in-person or hybrid options for each event
  • Works with volunteer leaders to coordinate the subject matter and develop the promotional content of all educational material and program information, and oversees the production and mailing of all materials
  • Assists with the hotel and/or facility selection and negotiation for services including menu selections and audio-visual equipment
  • Plans and oversees the logistics and on-site event management
  • Develops budgets, schedules and information for all CLA multi-day mandatory continuing legal education (MCLE) programs and other meeting and events as required
  • Manages the logistics for all CLA meetings, including individual meeting space and meeting room set-up, assures audio-visual and sound equipment is available and in working condition, and orders proper signage
  • Coordinates the operations of registration, MCLE and Section enrollment including the centralized computer registration system and production of participant identification and ticketing
  • Organizes and oversees exhibitors, leasing space, coordination of contracts, accounts payable, and design of floor plans
  • Assists with the development and management of budgets, revenues and expenditures for all meetings
  • Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described

Qualifications:

  • Bachelor’s degree or equivalent work experience in a field that develops skills relating to the functions and responsibilities of the position
  • Minimum of five (5) years of experience in meeting and event planning and minimum of two (2) years supervisory or project management experience
  • Experience working with volunteers is preferable
  • Strong creative, strategic, analytical, organizational and interpersonal skills
  • Experience overseeing the design and production of print materials and publications
  • Strong computer literacy in Microsoft Office and data base management
  • Strong oral and written communications skills
  • Manage multiple projects at a time
  • Communicate clearly and effectively in person and in writing
  • Act quickly in emergency situations

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Send resume and cover letter to employment@calawyers.org

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CLA Membership is $99 and includes one section. Additional sections are $99 each.

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