California Lawyers Association

Zoom Meeting Best Practices

Best practices for attendees

  • Zoom is optimized for video conferences, so when possible join the meeting with the Zoom software/app (iOS, Android, Windows, or macOS) instead of calling in.
  • First-time Zoom participants should log in ten minute early to download software and test audio/video settings. The first time you click on a Zoom meeting link, Zoom will prompt you to download the Zoom software.
  • As a best practice you should mute your audio unless speaking.  This is especially helpful to ensure high quality audio in large meetings.
  • If available, audio quality will improve with the use headsets or earbuds
  • If you need to sign into two devices, be sure to always mute one of the devices
  • If you’re having trouble with your audio or video, it can be helpful to disconnect from a docking station or restart your computer
  • If you’re having trouble connecting to Zoom, check the status of Zoom here: https://status.zoom.us/
  • Zoom’s website has additional instructions and guides

Best practices for meeting organizers

  • Become familiar with Zoom before the meeting.  It’s helpful to hold a test meeting to become comfortable with the Zoom software. 
  • Use visual agenda to guide the meeting.  For a long agenda that includes multiple documents, consider creating PowerPoint slides with links to the attachments. 
  • In your meeting invitation state if the meeting will be audio only or is video is preferred or recommended.
  • If the vast majority of your attendees will be calling into the meeting, consider using a conference line instead of Zoom

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